CHARACTERISTIC DUTIES & RESPONSIBILITIES

•     Oversee and carry out various day-to-day departmental administrative functions

•     Serve as the primary sales resource for Delphi and Newmarket product recourses including running reports, generating sales history data, creating specific documents and formatting reports to support the sales team.

•     Serve as a resource for imputing and maintaining the Marketing Plan in Delphi including updating key indicators and specifications.

•     Monitor and maintain the Delphi database to approved levels.

•     Train as needed sales and catering personnel on Delphi.

•     Uphold and enforce Delphi standards for all sales and catering personnel.

•     Coordinate, initiate, prepare, process, and/or monitor various financial, administrative and operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department, company personnel, customers, job applicants or others

•     Organize and maintain various departmental files and records, frequently involving cross filling and cross reference systems

•     Perform a variety of tasks related to the development and maintenance of computerized departmental records using personal computers, design basic programming of appropriate data bases and data management or reporting systems using various PC software, initial data base input, ongoing use of the system, involving regular data input and using programs to generate a variety of regular and special reports

•     Develop and maintain various logs and other manual record-keeping systems related to assigned functions

•     Compile a variety of information from both manual and computerized records and files for regular and special reports and in response to specific requests by supervisor or other staff members

•     Perform various bookkeeping functions initiate and process financial documents related to operating budgets, capital projects, revenues, accounts receivable, and the like, monitor financial activity, organize and maintain financial records, prepare related reports

•     Perform various inventory control functions

•     Serve as administrative liaison with customers, clients or similar department constituency, take reservations or orders, explain policies and procedures, answer various questions, coordinate services for constituents, handle special requests or problems

•     Perform other- specialized or technical administrative tasks related to the department's primary function

•     Confer regularly with immediate supervisor, other department and company personnel, customers, and various firms or organizations outside the company to plan and coordinate activities,  exchange, information, resolve problems and the like