Sales Administrative Assistant

Job Overview

Job Title:                              Sales Administrative Assistant

FLSA:                                      Full-time, Non-exempt

Reports To:                          Sales Director(s)/Manager(s) & Senior VP of Sales & Services

Department:                       Sales

Rate:                                      $19/hr

Primary Responsibilities:

Provides administrative support for multiple Sales Directors/Managers, assisting them in achieving departmental goals of booking room nights.

Job Duties:

• Assist Directors/Managers with daily administrative tasks and projects.
• Prepare bid proposals and site inspection itineraries.
• Assure that correspondence, forms and bids are completed accurately and professionally within proper deadlines.
• Input, process and update leads, definite bookings, lost business and cancellations.
• Assist the Directors/Managers in responding to inquiries and requests from meeting planners, hospitality partners, staff, leadership and members.
• Research assigned accounts.
• Document sales efforts and keep customer profiles current in the VSL’s automated sales software program; Simpleview CRM.
• Maintain efficient trace and filing systems in Simpleview CRM.
• Establish and maintain assigned reports and information systems.
• Other duties as assigned.

Working Relationships:

Works closely with Visit Salt Lake staff, particularly Convention Sales staff. Also works with member hotel staff, Salt Palace Convention Center staff and Mountain America Exposition Center staff on a regular basis. Direct and indirect correspondence with external contacts such as meeting industry professionals, including executive directors, presidents and meeting planners of corporations and national associations.

Qualifications:

Must be able to work effectively with others and possess excellent written and oral communication skills. Strong organizational skills, attention to detail, multi-task proficiency, initiative and the ability to adapt in fast-paced work environment required. Good working knowledge of computers, Microsoft Office software and the ability to learn new programs specific to the Sales Department operation preferred.

Benefits Package: 

Insurance: medical, dental, life, long term disability.  401(k) plan, Vacation, Sick, and major holidays PTO.

Application:        Submit cover letter and resume to: Steve Gertsch: sgertsch@visitsaltlake.com

Final candidates will be subject to a background and reference check.  E/O/E