Job Overview
Salt Lake is a place where elevation meets aspiration. An active urban city set at the foot of spectacular mountains.
A place for open minds and fresh perspectives. This is an exciting time to be in Salt Lake: a brand new $5.1B SLC
International Airport expansion, a recently opened 700-key Hyatt Regency convention hotel, several new hotels in the
development pipeline, population and business growth (Utah has been the fastest growing state in the nation since
2010, primarily driven by Salt lake), host of the 2023 NBA All-Star Game and recently announced as the host of the
2034 Winter Olympics…Salt Lake is on fire, and we’re just getting started.
To capitalize on this incredible growth and to achieve Visit Salt Lake’s ambitious vision, we’re seeking a detail-oriented,
enthusiastic, and resourceful Executive Assistant to the Chief Services Officer and Services Administrative Assistant
to join our Services team. This role provides high-level administrative and operational support to the Chief Services
Officer, while assisting the broader Services team with day-to-day project management and client support tasks. This
role requires exceptional organizational skills, proactive communication, a commitment to confidentiality, and a
hospitality-first mindset, representing Visit Salt Lake’s dedication to excellence.
Primary Responsibilities:
Executive Assistant to the Chief Services Officer Duties:
• Manage the Chief Services Officer’s calendar, meetings, travel arrangements, and communications.
• Serve as a trusted partner, ensuring the Chief is prepared for meetings, presentations, and deadlines.
• Maintain a high degree of confidentiality and professionalism in all interactions.
• Screen and prioritize correspondence and meeting requests.
• Prepare reports, presentations, and executive-level documents.
• Coordinate internal and external meetings, including agendas and follow-ups.
• Anticipate needs and offer proactive solutions to improve efficiency and support strategic goals.
Services Administrative Assistant Duties:
• Serve as an Asana power-user, managing projects and assisting with task coordination for the Services team
(with ongoing support from leadership as needed).
• Manage amenity closet inventory, ensure supplies are branded appropriately, and coordinate restocking.
• Execute welcome campaigns for specific groups, including sidewalk chalk installations, airport signage, QR
code or physical material distribution, and other creative touches.
• Handle shipping logistics for booths and attendance promotion materials for events.
• Create and maintain CRM traces for definite groups, tracking items such as final attendance, post-convention
reports (PCRs)/surveys, MINT Booking Reports, and Pickup Reports.
• Schedule team meetings, assist with agenda creation, and serve as meeting notetaker, capturing action items
and key outcomes.
• Design and create PowerPoint presentations for internal and client-facing purposes.
• Manage purchase orders (POs) and process invoices accurately and efficiently.
Qualifications:
• Proven experience supporting a C-suite executive or senior leadership, preferably in hospitality, tourism, or
events industries.
• Highly organized with strong attention to detail and ability to manage multiple projects simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, particularly PowerPoint, Excel, and Outlook.
• Familiarity with Asana project management software and CRM platforms (Simpleview experience a plus).
• Ability to maintain professionalism and discretion with sensitive information.
• Creative problem solver and self-starter who thrives in a fast-paced environment.
• Commitment to providing outstanding hospitality and client service.
Benefits Package
Insurance: medical, dental, vision, life, long-term disability. 401(k) plan, Vacation, Sick, Personal Days, and major
holidays PTO.
Application
Interested candidates are encouraged to submit their resume and cover letter at HRvisitSL@visitsaltlake.com.
Visit Salt Lake is an equal opportunity employer. We value diversity and encourage applicants from all backgrounds
to apply. Only qualified candidates will be contacted for an interview. We thank all applicants for their interest in joining
our team.
Final candidates will be subject to a background and reference check. E/O/E
Job Detail
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CitySalt Lake City
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Apply on hotel’s jobs sitehttps://www.visitsaltlake.com/about-us/employment-opportunities/